comprehensive requirement - SRS

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comprehensive requirement - SRS	3/23/2010 1:43:20 AM
ASPRunnerPro General questions
P Pragati.rch author I have a format for DFC and APW checklist and i want to create asp forms in that prescribed format. Secondly, another requirement is that when one section gets completed by the requester then when it goes to the next level then the contents of the form filled by previous person gets freezed (read only). same is alos aplicable to other sections of the checklist. Thirdly, Routing of checklist through email is another important component. Email communication is utmost important. Total number of users is 85 and ASP, MS Access 2003,Ms outlook 2003. Consolidated format for both APW and DFC checklist is prefered. Report should also be in the same format as prescribed by APW and DFC checklist. Fourthy, Individual login id and password is required with group level permissions is optional. Is it possible to find a solution to this requirement in ASPrunner. reply me at the earliest. thanking you. Pragati Pragati.rch@gmail.com CHECKLIST FOR MANAGEMENT OF APW PROPOSALS IN WR INDIA OFFICE A. Proposal Received in WR India Office on :__Registry File No.:____ Title of the proposal........................................................................................................................................... ........................................................................................................................................................................... Contractual partner........................................................................................................................................... (Supplier Data available in GSM? If not, ensure obtaining complete Supplier Data and creation of supplier in the GSM through the authorized staff) Name: Signature: Date: B. Technical aspects- MO/NPO/Focal Point (__) Is the proposal in the prescribed format addressed to WR-India with a covering letter from the Government and copy marked to JS(IH)? 0 Yes 0 No 0 NA Is the work to be performed of a specific/specialized nature, linked to a top task (product) in the workplan and are the payments linked to tangible deliverables split by calendar years? 0 Yes 0 No Has a detailed budget been attached, which is sufficiently clear to permit proper financial follow-up and control? 0 Yes 0 No Have you ensured that this contract is not one of several APW/TSA contracts for the same piece of work? 0 Yes 0 No PTAEO reference: Project No. Task No. Award Exp. Type Organization Percentage WR-India WR-India WR-India Are sufficient funds available (at Top Task level)? 0 Yes 0 No Are the duration, start date and end date feasible and not retroactive? If retroactive, has DAF's approval been obtained? 0 Yes 0 No Proposed start date of the activity .............................Proposed end date of the activity................................ (Keeping in mind the lead time frame for delivery of any S&E and/or staff to be recruited and other similar factors) Have you reviewed the proposal in detail and attached your own technical assessment of it for the WR? 0 Yes 0 No Is satisfactory adjudication report attached (if APW consideration amount >US$ 15,000) 0 Yes 0 NA Short description (Title of the activity) (not more than 240 characters): ..................................................................... ..................................................................................................................................................................... ..................................................................................................................................................................... ..................................................................................................................................................................... Detailed description of the activity (not more than 5000 characters):........................................................................... ..................................................................................................................................................................... ..................................................................................................................................................................... ..................................................................................................................................................................... ........................................................................................ Is the payment schedule linked to the deliverables (e.g. submission of progress report and/or Statement of Expenditure) (1st Installment should preferably not exceed 15 % of the APW amount) 0 Yes 0 No If the first installment of the APW consideration is required as advance payment, has sufficient justification for the same been attached? 0 Yes 0 No If advance payment exceeds 25% of the APW consideration, has DAF's approval been obtained? 0 Yes 0 No Have you ensured that payments will be made to the bank account of the contracting institution, and not to an individual? 0 Yes 0 No Payment schedule: Installment No. % of total consideration amount Condition for release based on deliverables and appropriate documentation 1 2 3 4 MO/NPO/Focal Point's signature..............................Name.........................................Date.................................... C. Countersigned by Planning Officer Signature....................................................Name.........................................Date.................................... D. Programmatic aspects -PA Proposal received from Planning Officer on:.................. Have you checked availability of supplier data? 0 Yes Has correct PTAEO been used? 0 Yes 0 No Is the agreement being entered into retroactively? If yes, has DAF's approval been obtained? 0 Yes 0 No Have the Proposal, Budgetary breakdown (in local currency) and other relevant documents been uploaded in RMS as appropriate Annexes in PDF format and URL provided in the contractual and Supporting documents correctly? 0 Yes 0 No Has the Budgetary breakdown been verified and the same is as per norms (Institutional/ administrative charges not permitted)? 0 Yes 0 No Has request for S&E and printing (to be processed separately) been sent to SUP? 0 Yes 0 No 0 NA APW completed in all respects and saved for further review by FIN/Q.A. 0 Yes PA's Signature..........................................Name.........................................Date.................................... E. S&E aspects - SUP Proposal received from PA on:................................................ Is the list of S&E/printing specifications as per SUP checklist? 0 Yes 0 No If not, for any exceptional request consult with Prog.Asstt. PO being processed (for catalogue items) 0 Yes 0 No Is procurement action (for non-catalogue items) being initiated? 0 Yes 0 No SUP's Signature..........................................Name.........................................Date.............................. F. Financial aspects - FIN Proposal received from PA/SUP on:................................................... Budgetary clearance and other Quality Assurance provided 0 Yes 0 No Final check list uploaded in RMS, URL provided in the Regn. Page and submitted to GSM for further processing on ____ AAF's Signature..........................................Name.........................................Date.................................... G. Cleared by AO/PHA AO's/PHA's Signature....................................Name.......................................Date.................................... H. PA/SUP - File No.: for filing of hard copies. Regn.No. 2010/ PO No. (As per GSM) Remarks, if any: CHECKLIST FOR MANAGEMENT OF A DFC PROPOSALs IN WR INDIA OFFICE A. Proposal Received in WR India Office on:____Registry File No.:_____ Title of the proposal.......................................................................................................................................... Contractual partner.............................................................................................................................................. (Supplier Data available in GSM? If not, ensure obtaining complete Supplier Data and creation of supplier in the GSM through the authorized staff) Name: Signature: Date: B. Technical aspects-MO/NPO/Focal Point (__). Proposal in the prescribed format duly signed, stamped and addressed to WR-India with a covering letter from the Government with a copy marked to JS(IH) 0 Yes 0 No 0 NA Is the proposal from the National Counterpart specific and clearly linked to an expected result / product in the Workplan? 0 Yes 0 No Have you ensured that this contract is not one of several contracts for the same piece of work? 0 Yes 0 No PTAEO reference Project No Task No. Award Exp. Type Organization WR-India WR-India WR-India Availability of funds (at Top Task level) 0 Yes 0 No Has a detailed budget been attached, which is sufficiently clear to permit financial follow-up? 0 Yes 0 No Have you verified that the final report submissions are due within 3 months of the end of the activity? 0 Yes 0 No Have you attached an independent, technical assessment and Justification to the WR, in addition to the rationale presented from the Government? 0 Yes 0 No Does the contract (or a part of it) relate to salary subsidies of national staff? (not delegated) ? 0 Yes 0 No Will WHO staff be present during implementation? If not, how will verification be provided that activities are implemented according to plan? 0 Yes 0 No Duration, start date and end date are reasonable and not retroactive 0 Yes 0 No Start date of activity .............................End date of activity................................ Name of the activity: ............................................................................................................................. ...................................................... ................................................................................................. This is an one time activity of short duration 0 Yes 0 No (In case Yes, 100 % advance will be made upon signature of both the government and WHO to the agreement.) (If No, Item No.16 needs to be completed) Payment schedule below is linked to the deliverables and submission of progress report and/ or Statement of Expenditure 0 Yes 0 NA Installments and conditions for release (can vary as per proposal) Payment schedule Installment No. % of total consideration amount Condition for release based on deliverables and appropriate documentation 1 2 MO/NPO/Focal Point's signature....................................Name.........................................Date.................................... C. Countersigned by Planning Officer Signature.................................................... Date.................................... D. Programmatic aspects -PA. Proposal received from NPO on:.................. Have you checked availability of supplier data? 0 Yes Has correct PTAEO been used? 0 Yes 0 No Is the agreement being entered into retroactively? If yes, has DAF's approval been obtained? 0 Yes 0 No Have the Proposal, Budgetary breakdown (in local currency) and other relevant documents been uploaded in RMS as appropriate Annexes in PDF format and URL provided in the contractual and Supporting documents correctly? 0 Yes 0 No DFC completed in all respects and saved for further review by FIN/Q.A. 0 Yes PA's Signature..........................................Name.........................................Date.................................... E. Financial aspects - FIN Proposal received from PA on:................................................... If the proposal is from a counterpart which WHO has worked with earlier, have you ensured that there are no outstanding Technical reports or statements of expenditures from a previous contract? (In case of Yes, list of outstanding is attached and referred back to PA) 0 Yes 0 No Budgetary clearance and Quality Assurance provided 0 Yes 0 No Final checklist uploaded in RMS, URL provided in the Regn. Page and submitted to GSM for further processing on ____ AAF's Signature..........................................Name.........................................Date.................................... F. Cleared by AO/PHA AO/PHA's Signature.......................................Date.................................... G. PA - File No: for filing hard copies Reg.No. 2010/_____ PO No.__ Remarks: (Column to be filled in case of No) Remarks: Remarks:

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	Sergey Kornilov admin 3/23/2010
	Yes, it's possible to implement this in ASPRunnerPro. What kind of answer are you looking for?

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